Privacy Policy
Privacy Policy
Privacy Policy
Regional Impact Trade Alliance Ltd
ABN: 18 672 418 576
Address: 7/3056 Frankston Flinders Road, Balnarring VIC 3926, Australia
Email: hello@rita.earth
Last updated: 13/03/2026
1. Introduction
Regional Impact Trade Alliance Ltd (“RITA”, “we”, “us”, “our”) is committed to protecting your privacy and handling personal data responsibly.
This Privacy Policy explains how we collect, use, disclose and protect personal data when you visit rita.earth (the “Site”), contact us, subscribe to receive updates, register for an event, apply to participate in one of our initiatives, or otherwise interact with us through the Site.
Using the Site does not by itself mean that you consent to all processing described in this Policy. Where your consent is required, we will ask for it separately and explicitly.
2. Data Controller
The data controller for personal data collected through this Site is:
Regional Impact Trade Alliance Ltd
ABN: 18 672 418 576
7/3056 Frankston Flinders Road, Balnarring VIC 3926, Australia
Where we process personal data of individuals located in the European Economic Area (“EEA”), the United Kingdom or Switzerland, we do so in accordance with applicable data protection laws, including the General Data Protection Regulation (“GDPR”) and, where applicable, Spanish data protection and cookie rules.
3. Personal Data We Collect
We may collect the following categories of personal data:
3.1 Information you provide directly
We may collect:
- your name;
- email address;
- phone number;
- organisation name;
- job title;
- country or location;
- the content of your message, enquiry or request;
- information you provide when subscribing to newsletters or updates;
- information you provide when registering for an event, meeting or programme;
- information relating to attendance preferences or requirements for an event; and
- dietary, accessibility or health-related information that you choose to provide for an event.
3.2 Information collected automatically
When you access the Site, we and our service providers may automatically collect:
- IP address;
- browser type and version;
- device type and operating system;
- pages viewed and actions taken on the Site;
- date and time of access;
- referring and exit pages;
- approximate location derived from IP address; and
- information collected through cookies and similar technologies.
3.3 Information from third parties
Depending on how you interact with us, we may receive personal data from service providers that support the Site and our communications, such as website hosting, forms, email delivery, CRM, event management or analytics providers.
4. Purposes of Processing and Legal Bases
We use personal data for the following purposes and, where applicable, on the following legal bases:
4.1 To respond to enquiries and requests
We use your data to respond to messages, requests and other communications you send to us.
Legal basis: your request, pre-contractual steps where applicable, and our legitimate interests in managing communications and enquiries.
4.2 To manage registrations for events, meetings, programmes and related participation
We use your data to process registrations, communicate practical information, organise attendance, manage participation and follow up in connection with an event, meeting, programme or similar activity.
Legal basis: performance of a contract or pre-contractual measures at your request, and our legitimate interests in organising our activities.
Where you choose to provide dietary, accessibility or health-related information for an event, we will use that information only for the purpose of organising your participation and, where required by applicable law, on the basis of your explicit consent.
4.3 To send newsletters, invitations and updates
If you opt in, we may use your email address to send newsletters, updates, event invitations and other communications about RITA.
Legal basis: your consent.
You can withdraw your consent and unsubscribe at any time by using the unsubscribe link in the relevant email or by contacting us at hello@rita.earth.
4.4 To operate, maintain, secure and improve the Site
We use personal data to administer the Site, ensure security, troubleshoot issues, prevent misuse, understand how the Site is used and improve performance and content.
Legal basis: our legitimate interests in operating and securing the Site and improving our services.
4.5 To use non-essential cookies and similar technologies
Where enabled on the Site, we may use analytics, measurement, preference, advertising or similar non-essential cookies and technologies.
Legal basis: your consent, except where a cookie is strictly necessary under applicable law.
4.6 To comply with legal obligations
We may process personal data where necessary to comply with legal, regulatory, tax, accounting or reporting obligations, or to establish, exercise or defend legal claims.
Legal basis: compliance with legal obligations and, where applicable, our legitimate interests in protecting our rights.
If a form or field is marked as mandatory, the requested data is necessary for us to process your enquiry, registration or request. If you do not provide mandatory data, we may not be able to assist you or complete the relevant process.
5. Cookies and Similar Technologies
We use strictly necessary cookies to make the Site function properly. We may also use preference, analytics, measurement, advertising or similar cookies where you have given your consent, unless the relevant cookie is strictly necessary under applicable law.
You can accept, reject or configure non-essential cookies through the cookie banner and any “Cookie Settings” tool available on the Site. Refusing non-essential cookies will not prevent you from using the Site.
Further details about the cookies used on the Site, including their providers, purposes and duration, are set out in our Cookie Policy or cookie notice available on the Site.
6. How We Share Personal Data
We may share personal data with:
- website hosting and website form providers;
- email delivery, newsletter and CRM providers;
- event management and registration tools;
- analytics, IT support and security providers;
- professional advisers, including legal, financial and technical advisers;
- competent authorities, regulators, courts or law enforcement bodies where required by law or necessary to protect our rights; and
- where relevant for a specific event or initiative, clearly identified co-organisers or partners, but only where this is necessary to manage participation.
Service providers acting on our behalf will process personal data under appropriate contractual protections and only for the purposes we specify.
We do not sell personal data.
7. International Data Transfers
Because we operate internationally, personal data may be transferred to and processed in countries outside your country of residence, including Australia and other countries where our service providers operate.
Where required by applicable law, and in particular where personal data is transferred outside the EEA, the UK or Switzerland to a country that is not recognised as providing an adequate level of protection, we will use appropriate safeguards, such as adequacy decisions, the European Commission’s Standard Contractual Clauses, or other safeguards recognised by applicable law.
You may request more information about the safeguards relevant to your data by contacting us at hello@rita.earth.
8. Data Security
We implement appropriate technical and organisational measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.
However, no method of transmission over the internet or method of electronic storage is completely secure. We therefore cannot guarantee absolute security.
9. Data Retention
We retain personal data only for as long as necessary for the purpose for which it was collected and for as long as necessary to comply with legal obligations, resolve disputes and enforce our agreements.
In general:
- enquiry and contact data is retained for the time needed to manage the enquiry and, afterwards, for the period necessary to deal with any related responsibilities;
- event and programme registration data is retained for the time needed to organise and manage the relevant activity and, afterwards, for the period necessary to deal with any related responsibilities;
- newsletter and marketing data is retained until you unsubscribe or withdraw your consent, or until we stop sending the relevant communications;
- cookie-related information is retained in accordance with the durations indicated in the Cookie Policy or cookie notice; and
- data that must be retained for legal, tax, accounting or regulatory reasons will be kept for the period required by applicable law.
When personal data is no longer required, we will delete it or anonymise it where appropriate.
10. Your Rights
Where applicable under data protection law, including the GDPR, you have the right to:
- request access to your personal data;
- request rectification of inaccurate or incomplete data;
- request erasure of your personal data;
- request restriction of processing;
- object to processing in certain circumstances;
- request portability of the personal data you provided to us;
- withdraw your consent at any time where processing is based on consent; and
- lodge a complaint with the competent supervisory authority.
If you are in Spain, you may lodge a complaint with the Agencia Española de Protección de Datos (AEPD). You may also lodge a complaint with the supervisory authority of your habitual residence, place of work or place of the alleged infringement, where applicable.
To exercise your rights, please contact us at hello@rita.earth. We may request information necessary to verify your identity before processing your request.
11. Third-Party Links and Embedded Content
The Site may include links to third-party websites or embedded content operated by third parties. We are not responsible for the content, security or privacy practices of those third parties.
If you access third-party sites or interact with embedded content, your personal data may be processed by those third parties in accordance with their own terms and privacy policies.
12. Children
The Site is not directed to children under 14 years of age in Spain, or under the minimum age required by applicable local law where that law sets a higher standard.
We do not knowingly collect personal data from children below the applicable minimum age without appropriate consent from a parent or legal guardian. If you believe that a child has provided us with personal data in breach of this Policy, please contact us at hello@rita.earth.
13. Changes to This Policy
We may update this Privacy Policy from time to time to reflect legal, technical or operational changes. Any updates will be posted on this page together with a revised “Last updated” date.
14. Contact
If you have any questions about this Privacy Policy or about how we process personal data, please contact us at:
Regional Impact Trade Alliance Ltd
ABN: 18 672 418 576
7/3056 Frankston Flinders Road, Balnarring VIC 3926, Australia